A successful recreation event requires careful planning and clear goal setting. When it comes to organising a joint event for the workplace, it is important to define what you want to achieve. Is it to strengthen team spirit, introduce new strategies or just to have fun in the middle of everyday life? Planning a successful retreat takes into account the budget, the schedule and the wishes and expectations of the participants.
At SunLines, we have helped countless companies create memorable recreational events Helsinki archipelago. Our M/S Emma offers a unique setting for groups of 50-200 people who want to experience something out of the ordinary. The marine environment immediately creates a relaxed atmosphere that takes participants away from the routine of the workplace.
What is an appropriate budget for a corporate recreation event?
The budget for a recreational event varies significantly depending on the size of the company, the nature of the event and the services chosen. In smaller and medium-sized companies, the typical budget per person ranges between €100 and €200, while in larger organisations the amount can be significantly higher due to the special experiences. Costs are usually broken down as follows:- Facilities and transport: around 40-50% of the total budget
- Serving: around 30-40% of the total budget
When should you organise a refreshment event?
The timing of the event is crucial to its success. In Finland, the most popular times for corporate recreation events are typically early summer (May-June) and early autumn (August-September), when weather conditions are often favourable and the holiday season has not yet started or has already ended. In a weekdays vs. weekends comparison, both options offer advantages:- Weekdays: Show that the company values employees' free time, are often more cost-effective
- Weekends: Allow for longer events and a more thorough break from the work routine
How does a refresher course affect well-being at work?
Research shows that a well-organised recreational event can have a significant positive impact on the workplace community. Some 78% of employees report an improved working atmosphere after a successful recreational day, and 65% report stronger professional networks at events outside the workplace. Maritime recreation events provide a unique environment that helps people break out of their work roles and get to know their colleagues in a new way. The effects of a retreat are often visible:- Improved communication between departments
- Strengthened team spirit and work motivation
- Reduced stress and increased employee engagement
Is it worth outsourcing the planning of a recreational event to a professional?
Organising a recreational event yourself versus using a professional is a question that many companies ponder. The advantage of organising the event yourself is that you have full control over all the details and potentially save money. However, organising a successful event requires time, skills and resources. The benefits of outsourcing:- Saves internal resources and working time
- Bring professional insight and experience
- Ensure quality implementation and contingency plans in case of problems
- Allows everyone to participate in the event without organisational responsibility
The keys to a successful event design
A successful recreation day is built on a few basic elements to keep in mind from the start. The first key is clear objectives setting - is it purely a recreational activity, a team-building exercise or perhaps a reward event? Another important factor is to consider the target audience. A corporate team of 50-200 people requires a different approach to a smaller team. Our M/S Emma is just right for groups of this size, offering a compact but comfortable environment where everyone stays in the same space but no one feels cramped. The third key is a well-balanced programme, offering both communal moments and time for informal socialising. Our four-hour cruise provides an ideal time frame that doesn't stretch too far but still allows enough time to relax and network. You are warmly invited to contact us at SunLines to plan a successful day of relaxation. We will tailor a marine experience to suit your company's needs and wishes, starting from a starting price of €2,400. The unique archipelago environment will create a setting where your work community can grow stronger and enjoy being together in a new way.
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