The Helsinki archipelago offers a wonderful setting for a memorable party in a maritime environment. On-board events are a unique way to celebrate special occasions, whether it's a birthday, corporate party or other milestone event. In this comprehensive guide, we go through everything you need to know about hiring a party boat on Helsinki waters. The guidelines are particularly suitable for organising events for 60-200 people with the help of professionals like SunLines.
How to hire a boat for a party in Helsinki?
Getting a boat for a party in the Helsinki archipelago is a straightforward process that should be started well in advance. Rental starts with a contact with a suitable service provider. With SunLines, this is easily done via the website, where the basic requirements of your party, such as number of guests, date and any special requests, are identified.
The next step is to agree on the date and duration of the celebration cruise. The most popular duration for party cruises and corporate events is four hours, which allows time for both dining and the party side. Most cruises depart at 18:00, allowing you to enjoy the evening sun in the Helsinki archipelago.
After confirming your reservation, you can plan the details of your party, such as the catering services. The most popular food options includes a taco fiesta buffet. About two weeks before the event, all the details are checked to ensure that everything goes smoothly on the day of the party.
How much does it cost to hire a boat for a party?
The cost of a boat party is made up of several factors, but SunLines private cruises depart for €2,490. This basic price covers the rental of the vessel, the captain and other necessary staff, as well as basic services. The final price is essentially influenced by the following factors:
- Cruise duration (typically 4 hours)
- Number of guests (minimum 60 people)
- Time and season (summer weekends are the most popular)
- Selected catering services (such as Taco fiesta buffet)
Price examples for different occasions:
- Corporate party for 60 people with basic services: starting price 2490€
- Party for 100 people with catering: around €5000 depending on catering
- Anniversary party for 150 people with full service: around 6700€
It is good to note that cost per guest often decrease as the group size increases. SunLines' M/S Emma can accommodate 60-200 people, allowing for cost-effective celebrations for larger groups.
When to book a boat for a party?
We recommend booking your party boat at least 3 months in advance, especially if you are planning a party for the summer season. Demand for Helsinki's maritime party venues is at its highest from May to September, when the weather is most favourable for cruises.
Best time to cruise is typically in the early evening from 18:00 onwards, when you can enjoy both daylight and the setting sun at sea. SunLines does not organise later departures, so this is something to bear in mind when planning your party.
What size ship is suitable for different sized parties?
The SunLines fleet includes M/S Emma, with a capacity of 200 persons. This ship is optimal for medium to large parties. The ship is not suitable for private cruises for smaller groups of less than 60 people, so this must be taken into account when planning the guest list.
The deck has both indoor and outdoor spaces, so guests can enjoy the sun and sea air or move indoors depending on the weather. Enough seating for all guests, but depending on the type of party, some guests may spend time standing or on the dance floor.
What services are included in the boat rental?
The basic rent includes vessel operation, professional crew and basic services. The captain and the necessary staff will ensure that the cruise is carried out safely, so that the organisers can concentrate on the celebrations.
Basic services include:
- Use of the vessel for the agreed period (typically 4 hours)
- Professional crew
- Basic sound system for background music
- Toilet facilities
Additional services can include:
- Catering services (most popular option Taco fiesta buffet)
- Drinks and bar services
- DJ or other special music programme
Catering is an important part of a successful party. SunLines offers different menu options according to the needs of the group and the budget. Special dietary requirements will be taken into account upon prior notification. Guests cannot bring their own food or drinks on board, but all catering is provided by SunLines, ensuring a high quality and smooth service.
How is SunLines different from other ferry rental services in Helsinki?
SunLines specialises specifically in for budget cruises and private charter cruises. This specialisation is reflected in the quality of the services and experience in organising such events. We have years of experience in organising various maritime parties on the waters of Helsinki.
Our main strengths:
- Focus on cruise activities only (no other events or activities)
- Suitability of the M/S Emma for groups of up to 200 people
- A carefully planned 4-hour cruise concept
- High quality and popular catering options such as the Taco fiesta buffet
- Professional staff
Unlike many competitors, we specialise in summer cruises. We don't offer winter or Christmas cruises, but focus on making the summer season perfect. Our customers appreciate our clear concept and smooth service package.
Our M/S Emma has been specially designed for festive occasions, offering a good balance between indoor and outdoor spaces. Our customers have particularly praised the smooth running of the cruises and the serviceability of our staff.
A checklist for planning a boat party
It's a good idea to use the following resources to organise a successful boat party a clear planning process. By following the checklist below, you can ensure that all the essentials are covered:
- 3-6 months before: Book your ferry and confirm the date
- 2-3 months before: Send invitations and request registrations
- 1-2 months before: Plan the menu and choose the drinks offerings
- 1 month before: Confirm the number of participants and special diets
- 2 weeks before: Secure all the details with SunLines
- 1 week before: Make sure you make arrangements and last-minute changes
- On a festive day: Arrive on time (about 30 min before departure)
Be sure to take these practical considerations into account:
- Inform your guests in advance of the cruise schedule and departure point
- Tell us about dress recommendations (take into account the weather and the nature of the event)
- Make sure your guests know if the ferry departs at 18:00 on the dot
- Be aware of possible seasickness and tell guests about precautions to take
The most common mistake in organising a party is planning too late. By booking well in advance and following a clear schedule, you can ensure that everything goes smoothly on the day and that you can enjoy the occasion yourself.
Special features of the Helsinki Maritime Festival
The Helsinki Boat Festival offers a unique setting and an unforgettable experience for all guests. The constant change of scenery and the maritime atmosphere automatically create a festive atmosphere that cannot be achieved in ordinary venues.
SunLines' parties on the M/S Emma combine the benefits of a functional party space with the experience of the sea. The party typically starts at 18:00, allowing you to see the beautiful Helsinki archipelago in daylight and experience an atmospheric sunset during the party.
We recommend you contact us as soon as possible to start planning the maritime party experience you want. Our experienced staff will help you with all the arrangements so that you can focus on the essentials - celebrating and enjoying your guests in the unique surroundings of the Helsinki archipelago.
